volunteers

Volunteers are critical to our ability to provide a safe, well organized event. Without volunteers, a 218 mile relay would be logistically impossible to produce for you. We will use nearly two hundred volunteers over a 40 hour period to produce this event.

To register your volunteers, login to your regtorace.com account. Click on the My Registrations link, and then select your team link. You’ll find the Register Volunteer button listed on your Team Management Console. We will communicate with your volunteers separately about choosing their volunteer spot in the spring.

If you choose to rent volunteers, your payment will be due by March 15, 2017, or the price will increase to $150 per volunteer. If you initially chose to provide volunteers and wish to switch to the Rent A Volunteer option (or vice versa), you must do so before May 1, 2017. Please email syd @ smokymountainrelay.com to change your volunteer status.

Requirement
Every 12 person team must provide two (2) Volunteers who are 16 years of age or older; 6 person teams are required to provide one (1) volunteer. All volunteers must be physically capable to perform the assigned duties. Volunteer shifts will last between 6 and 8 hours on average. We will provide a map of the course with opportunities to volunteer. Volunteers will be responsible for choosing a location and signing up for the shift; sign-ups will be on a first come, first served basis, so be sure to register your volunteers as soon as you can so that they are on our email list. We expect volunteer shift signups to open in February.

Optional Rent A Volunteer Program
You may opt to Rent A Volunteer from a local charity. We will be recruiting local groups to cover shifts. (If you know of a non-profit in the race area that might be interested in volunteer, please email sydney @ smokymountainrelay.com). You may choose this option when you register, or you may request this option after you have signed up. But you must request this option no later than May 1 to allow us time to recruit the additional volunteers. Please note that changing your status after March 15 will mean that you will be paying an additional $30 per volunteer. Please email sydney @ smokymountainrelay.com to change your volunteer status to Rent A Volunteer if you did not indicate this choice at registration and wish to rent volunteers.

The minimum donation for one (1) volunteer working a 6 to 8 hour shift is $120; two is $240. This is an excellent opportunity for your team to make a charitable contribution! Payment for these volunteers is separate from registration. 

The donation amount for the Rent A Volunteer program is as follows (The amount requested to select and hire volunteers goes up as the event date draws near as it is much more difficult to find and coordinate additional charity volunteers closer to the event date):

Donation made by March 15: $120 per volunteer
After March 15: $150 per volunteer

Please make your checks out to “Sourwood Running” and include your team name on the memo line. Mail your Rent A Volunteer payments to:

The Wild Rogue Relay
2812 Old Stage Rd
Central Point, OR 97502

Changing from Providing Volunteers to Renting Volunteers
To change your volunteer status from “provide your own volunteers” to “hire a volunteer program” or visa versa, team captains must sydney @ smokymountainrelay.com with the request.

Volunteer Requirements:
We ask that all volunteers complete their assigned shift, be prompt, and allow additional time for driving to their assignment. If you have elected to provide volunteers and they do not show on race day, you will be assessed a $500 fine before you are able to collect your finishers items.

Please help us acknowledge the importance of each of our volunteers! Without a group of dedicated volunteers, both team-provided and charity-provided, this race would not be possible.